Uploading a Transcript

Prior to submitting your application, you are required to upload one copy of your scanned unofficial transcript from each institution you have attended. To be considered, all documents not in English must be accompanied by official English translations. These translations must bear an original ink signature and seal, and translations alone will not be acceptable. Please do not mail your official transcripts to us until the time of admission. Please note that non-legible scans will not be accepted. Make sure your scanned documents are readable before uploading, as non-legible documents will result in delays.

The process of uploading transcripts is intended to eliminate the need for you to mail in your transcripts, as our department will be able to review your application based on your uploaded transcripts.

If you are recommended for admission by our department, you will be required to provide official copies of your transcripts at that time. These copies should be sent to our office by mail or via electronic transfer directly from your institution.

If you are offered admission and have not yet graduated, you will also be required to provide another copy of your transcript upon the awarding of your degree and its posting to your transcript.

Duke University reserves the right to rescind any offer of admission if any discrepancies are found between your uploaded and official transcript[s].

Options for uploading a transcript:

  • Some universities offer electronic transcripts. Check with your institution's registrar.
  • You may scan a copy of a paper transcript.
  • You may upload your institution's web-based academic record, if available.

Important guidelines:

  • Make sure your file text is vertically oriented
  • Make sure that all critical and identifying marks have been scanned and are legible. These include the institution's name, your name, the names of your courses and the grades you have received.
  • Make sure that your file is in Word (.doc) or PDF format and does not exceed 1.5 MB (1,500 kb) in size.
  • To reach the minimum size, you may have to scan your file at the lowest DPI that produces a legible image. In most cases, you will be able to use a DPI under 200.
  • You may scan in color, though for a smaller file size, we suggest using grey scale. Otherwise use black and white.

Once you have uploaded your file, click the "View Document" button to ensure that the document you've uploaded is legible throughout. If it is not legible, try again. You may need to adjust the settings of your scanner to produce a scan that is both legible and smaller than 1.5 MB.

Finally, if you are unable to upload a legible transcript, you will be asked to have an official transcript mailed to our office. Contact us for help; as this is separate from our standard process, it will result in a delay in the review of your application.

Applicants from China and India may find these Transcript Guidelines helpful.